Daily Field Reports in Acumatica

Streamlining Construction Reporting: How to Use Daily Field Reports in Acumatica

For project managers and field teams, keeping up with the demands of documentation and reporting can be a daily challenge. Acumatica’s Daily Field Reports (DFRs) offer a powerful solution to help consolidate field data, reduce redundant entry, and improve communication between the job site and the back office—all within the same ERP system.

So, what exactly can you track with a Daily Field Report in Acumatica? Quite a bit. The DFR screen allows users to capture:

• Time and activities (including subcontractor labor)

• Change orders

• Project issues

• Photo logs

• Progress worksheets

• Notes and observations

• Even weather conditions (if needed)

It’s a centralized way to log field activity across multiple operational areas, ensuring key project data is captured in real time—not just remembered later.

Flexible and Field-Friendly

One of the biggest advantages of Acumatica’s Daily Field Reports is their versatility. Not every construction business tracks the same data, and Acumatica lets you pick and choose what matters. Some companies focus heavily on change orders, while others rely on time and expense logging. Don’t need the weather section? Skip it. Want to record subcontractor time? Go for it. The tool adapts to your workflows.

Even better, it’s mobile-ready. Project managers and field staff can complete their daily field reports right from a phone or tablet on the job site using the Acumatica mobile app. This removes the need to wait until they’re back at the office—meaning data gets entered faster, more accurately, and more consistently.

Connected to the Entire System

A common question from the Acumatica community is how Daily Field Reports integrate with time entry. The answer? Seamlessly. When time is logged through a DFR, it automatically populates in the related Time Activities and Employee Time Cards. There’s no double entry required. The data you enter once flows across Acumatica’s construction management tools—including labor cost tracking, project billing, and revenue recognition.

That’s because DFRs don’t sit in a silo. They share the same data tables as time and expense, change management, and project issue tracking. That integration ensures your project data is always in sync across modules—and your teams aren’t duplicating efforts.

Real-World Impact

At Strategies Group, we often see construction clients using Daily Field Reports to drive more efficient workflows and better job visibility. Whether you use DFRs to track productivity (e.g., reporting that 40,000 of 80,000 square feet were completed today), or to document onsite issues with photos and notes, they offer a snapshot of what’s happening on the ground—right when it happens.

Ultimately, Daily Field Reports help unify your jobsite data with your ERP system. And when your systems are aligned, your teams can spend less time chasing information and more time delivering results.