Acumatica 2025 R2: What Acumatica Users Need to Know

We are excited to share the latest advancements from Acumatica Cloud ERP! The 2025 R2 release, available September 23, 2025, is specifically designed for companies poised for rapid growth and breakthrough performance.

This release is centered around three core themes: an AI-first approach; a reimagined modern user interface (UI); and precision-tuned industry features. Whether you are scaling a construction firm, optimizing a warehouse, or fine-tuning manufacturing costs, 2025 R2 provides the agility and innovation you need to take the lead.

The Modern Foundation: Smarter AI and a Seamless User Experience

The 2025 R2 update brings universal improvements designed to make every user more efficient and productive.

The Power of Modern UI and Data Insights

You can now enjoy a reimagined ERP experience built on a modern UI. This interface features streamlined layouts, robust filters, and quick-access buttons, helping you master tasks faster and navigate your work with ease.

Data analysis gets a major boost with redesigned dashboards that empower everyone to create modern, responsive views, turning real-time data into actionable insights. Furthermore, powerful pivot table views now work directly within Generic Inquiries, eliminating the need for manual spreadsheet exports for analysis.

Automation with AI Studio

Acumatica 2025 R2 introduces AI Studio, seamlessly integrating artificial intelligence to automate routine tasks with “one-click AI”. Your teams can connect large language models (LLMs) like OpenAI, Azure, and Anthropic to automate things like:

• Writing item descriptions for inventory.
• Generating case notes for CRM activities.
• Reducing data entry across your operations.

This acceleration in operations allows your team to focus on work that drives real impact.

Driving Success in Construction: The Main Event

For companies in the Construction and Professional Services industries, 2025 R2 delivers deep functionality focused on maintaining control, visibility, and profitability.

Comprehensive Project Visibility

Project management is simplified with tools which provide a comprehensive, real-time view of your entire project portfolio, from setup to final billing.

Project 360 Dashboard: This new feature offers a real-time overview of your projects, ideal for quickly spotting issues and monitoring key measures and progress in one place.

Date-Specific Financial Analysis: Managers can now freeze time and evaluate financial performance as of any date. New inquiry forms allow you to:

1. Examine Project Cash Flow to visualize inflows and outflows, anticipating funding gaps before they impact operations.
2. Evaluate Project Profitability to analyze revenue and costs and assess financial health with precision.
3. Explore Project Commitments to monitor current and historical committed costs, comparing against budgets to identify potential cost overruns.

Streamlined Accounting and Cost Control

New features ensure that project financials are accurate and compliant:

• GAAP Compliance with WIP Adjustments: Acumatica 2025 R2 introduces the Project WIP adjustment document. This new document helps close timing gaps between revenue and costs to ensure GAAP compliance for construction reporting, eliminating the need for manual GL adjustments. It automatically calculates overbilling and underbilling amounts and posts auto-reversing GL transactions.
• Intelligent Cost Code Allocation: Gain greater control over project accounting by allocating amounts to specific cost codes within allocation rules. Additionally, Default Cost Codes now intelligently populate in project-related documents (like Purchase Orders or Bills) from your preferred source – the vendor, project task, or inventory item – to streamline data entry and support accurate job costing.
• Simplified Setup: The Professional Services Edition (PSE), previously a customization project, is now a built-in feature within the system, making activation seamless.

Field and Document Management

Field operations benefit from enhanced tools, including:

• Integrated Timers for Labor Tracking: Deliver real-time project visibility and precise labor costing using a seamless web-based timer to clock in and out of project tasks.
• Mobile Change Management: Mobile app enhancements let you create and manage change orders directly from your device, and approve pro forma invoices with a single tap.
• Intelligent Document Management: The system transforms construction document workflow by automatically tagging and organizing crucial files like RFIs, submittals, contracts, and photos. This centralizes file storage, supports efficient version control, and helps eliminate double entry.

Industry-Specific Highlights Across Your Business

Beyond construction, every specialized edition receives innovative updates designed for efficiency and growth.

Distribution & Commerce: Operations are transformed with intelligent automation to streamline the entire supply chain:

• Automated Order Orchestration: The system automatically selects the best warehouse – or combination of warehouses – to fulfill sales orders based on configurable business rules, reducing manual selection time.
• Directed Putaway: Warehouse efficiency improves as the system guides workers to the correct default storage location, streamlining the receiving process and increasing accuracy.
• AI Cross-Sell Recommendations: Boost average order value with AI-powered suggestions for relevant cross-sell items during order entry.
• Faster Inventory Search: Full-text search leverages token-based indexing to deliver instant and accurate item lookup results in high-volume inventory environments.

Manufacturing: Advanced tools enhance control, visibility, and compliance:

• AI Anomaly Detection: Quickly spot costly cost and efficiency outliers—such as material cost deviations or labor time discrepancies—before they affect operations.
• Streamlined Cost Rollups: The BOM cost rollup process is reimagined, separating cost calculation from cost updates, giving you greater control and reducing manual effort.
• Lot and Serial Attributes: Enhance compliance and traceability by capturing detailed attributes for manufactured lot and serial-tracked items during the receipt of finished goods.
• Production Schedule Visibility: Gain a unified view of linked production orders, allowing managers and schedulers to quickly spot delays and track dependent child order progress.

Accounting & CRM: Financial operations and customer relationships are elevated through powerful new features:

• Integrated AP Payments (Bill.com): Direct integration with external payment processor Bill.com simplifies accounts payable, eliminating manual check printing and ACH batch uploads.
• Inclusive Tax Support: Manage global tax compliance with integrated Avalara and Vertex support for tax-inclusive (B2C) and tax-exclusive (B2B) pricing.
• Smarter Payment Routing: Set default processing centers based on specific branch and payment method combinations for greater control and accuracy over how payments are processed.
• Redesigned Activity Management: A refreshed user experience for tasks, activities, and emails allows teams to focus on key priorities and manage workflows with greater clarity.