Cash Position on a Project in Acumatica – ERP Building Bytes

Why Cash Position by Project Matters in Construction ERP

Understanding your cash position is essential for any business—but in construction, it’s absolutely critical. For project-based businesses, knowing your overall cash flow isn’t enough. You need to understand cash flow by project to avoid surprises, improve decision-making, and stay financially healthy.

At Strategies Group, we’ve worked closely with our construction clients to build a solution that does just that—provide clear visibility into cash position by project directly within Acumatica Construction Edition.

Why the Standard WIP Report Isn’t Enough

The WIP (Work in Progress) report is a staple in construction financials. It helps you understand profitability, percent complete, and over/under billings. But it doesn’t tell the full story when it comes to cash—specifically:

• What have you actually received in cash for a project?

• What have you actually spent?

• Are you funding the project yourself while waiting on customer payments?

That gap can lead to serious challenges: delayed collections, cash flow shortages, or even unnecessary loans—all because you don’t know if you’re net positive or negative on cash for a project at any given moment.

Introducing the Cash Position by Project Report

To help our customers bridge that gap, our team built a custom Cash Position by Project dashboard inside Acumatica.

This report pulls together data from across the system—customer payments, project costs, billing, retainage, and more—and displays it all in one easy-to-read view. Key insights include:

• Cash Received vs. Cash Spent per project

• Open AR (Accounts Receivable) by project

• Over/Under Billing

• Unreleased AP and AR

• Retainage and Percentage Complete

This means you can now answer questions like:

• Am I currently bankrolling this project?

• Which jobs have outstanding receivables I need to collect?

• Am I in a net positive cash position overall—or am I floating too many costs?

Real Impact for Project Managers and Finance Teams

Project Managers get visibility into how much cash has been received for their specific projects and how much is outstanding. Finance teams can proactively manage AR collections and spot potential cash flow issues before they become problems.

It’s especially useful for companies juggling multiple ongoing jobs. You can see your net cash position across all projects and pinpoint where you’re exposed. That kind of insight empowers teams to:

• Make better resourcing decisions

• Prioritize collections efforts

• Avoid taking on debt unnecessarily

• Hold both internal teams and external partners accountable

Built for Construction. Powered by Acumatica.

This solution was built by our team specifically for construction companies using Acumatica. It leverages Acumatica’s robust project accounting features—and yes, a few clever data joins (our favorite)—to bring together financial and operational data in one place.

If you’re already using Acumatica and want this view, we’d love to show it to you. And if you’re not yet on a modern construction ERP, this is just one example of how the right system can give you the data visibility needed to grow with confidence.